The objects of the Association are to make available the opportunity for all driving instructors in the industry to be able to share and access information and ideas derived from the experience of fellow instructors.
To assist ALL members in delivering quality instruction to their students through dissemination of information and legislation relevant to the industry and training.
To represent ALL members fairly in dealings with Government Departments and within the Industry and to improve training standards in Queensland through involvement in training initiatives.
This Constitution specifies the rules governing the relationship between and activities of the Association and its members. Established in 1995, this Association stands to represent and support professional driver trainers throughout Queensland.
Part 1 – Preliminary
1 – Definitions
(1) In this constitution:
IDIG means: Independent Driving Instructors Guild Incorporated. The headquarters of IDIG Incorporated shall be in Brisbane in the State of Queensland.
ordinary member means: a member of the committee who is not an office-bearer of the association
special general meeting means: a general meeting of the association other than an annual general meeting.
the Act means the Associations Incorporation Act 1981.
the Regulation means the Associations Incorporation Regulation 1999.
(2) In this constitution:
(3) The provisions of the Interpretation Act 1987 apply to and in respect of this constitution in the same manner as those provisions would so apply if this constitution were an instrument made under the Act.
Part 2 – Membership
2 Membership qualifications
(1) A person is qualified to be a member of the association if,
3 Application for membership
(1) An application by a person for membership of the association:
(2) As soon as practicable after receiving an application for membership, the secretary must refer the application to the committee, which is to determine whether to approve or to reject the application.
(3) As soon as practicable after the committee makes that determination, the secretary must:
(4) The secretary must, on payment by the applicant of the amounts referred to in subclause (3) (b) within the period referred to in that provision, enter or cause to be entered the applicant’s name in the register of members and, on the name being so entered, the applicant becomes a member of the association.
4 Provision for life membership
(1) An active or former active member who has rendered long or meritorious service to IDIG and has been elected as such by resolution carried by a 2/3 majority of those present and voting at an annual general meeting following the submission to such meeting of an appropriate recommendation from the board of office bearers.
(2) A person elected as a life member will be relieved of payment of subscription or levies but shall have the rights of senior active members.
(3) A limit of no more than two life memberships to be granted in any one year.
5 Cessation of membership
A person ceases to be a member of the association if the person
6 Membership entitlements not transferable
A right, privilege or obligation which a person has by reason of being a member of the association:
7 Resignation of membership
8 Register of members
9 Fees and subscriptions
(1) A member of the association must, on admission to membership, pay to the association a fee of $1 or, if some other amount is determined by the committee, that other amount.
(2) In addition to any amount payable by the member under subclause (1), a member of the association must pay to the association an annual membership fee of $10 or, if some other amount is determined by the committee, that other amount:
10 Members’ liabilities
The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by clause 9.
11 Resolution of internal disputes
(1) Disputes between members (in their capacity as members) of the association, and disputes between members and the association, are to be referred to a Community Justice Centre for mediation under the Community Justice Centres Act 1983.
(2) At least 7 days prior to a mediation session, the parties are to exchange statements identifying the issues that are in dispute between them and supply copies to the mediator.
12 Disciplining of members
(1) A complaint may be made to the committee by any person that a member of the association:
(2) On receiving such a complaint, the committee:
(3) The committee may, by resolution, expel the member from the association or suspend the member from membership of the association if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved.
(4) If the committee expels or suspends a member, the secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the committee for having taken that action and of the member’s right of appeal under clause 13.
(5) The expulsion or suspension does not take effect:
13 Right of appeal of disciplined member
Part 3 – The Committee
14 Powers of the committee
The committee is to be called the committee of management of the association and, subject to the Act, the Regulation and this constitution and to any resolution passed by the association in general meeting:
15 Composition and membership of committee
(1) Subject in the case of the first member of the committee to section 61 of the Act, the committee is to consist of:
(3) Each member of the committee is, subject to this constitution, to hold office until the conclusion of the annual general meeting following the date of the member’s election, and is eligible for re-election.
(4) In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a member of the association to fill the vacancy and the member so appointed is to hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.
16 Election of committee members
(1) Nominations of candidates for election as office-bearers of the association or as ordinary members of the committee:
(2) If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated are taken to be elected and further nominations are to be received at the annual general meeting.
(3) If insufficient further nominations are received, any vacant positions remaining on the committee are taken to be casual vacancies.
(4) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected.
(5) If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.
(6) The ballot for the election of office-bearers and ordinary members or the Committee is to be conducted at the annual general meeting in any usual and proper manner that the committee may direct.
(7) A person nominated as a candidate for election as an office-bearer or as an ordinary committee member of the association must be a member of the association.
(1) The secretary of the association must, as soon as practicable after being appointed as secretary, lodge notice with the association of his or her address.
(2) It is the duty of the secretary to keep minutes (whether in written or electronic form) of
It is the duty of the treasurer of the association to ensure:
19 Casual vacancies
20 Removal of members
(1) The association in general meeting may by resolution remove any member of the committee from the office of member before the expiration of the member’s term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.
(2) If a member of the committee to whom a proposed resolution referred to in subclause (1) relates makes representations in writing to the secretary or president (not exceeding a reasonable length) and requests that the representation be notified to the members of the association, the secretary or the president may send a copy of the representations to each member of the association or, if the representations are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.
21 Committee meetings and quorum
(1) The committee must meet at least 3 times in each period of 12 months at such place and time as the committee may determine.
(2) Additional meetings of the committee may be convened by the president or by any member of the committee.
(3) Oral or written notice of a meeting of the committee must be given by the secretary to each member of the committee at least 48 hours (or any other period as many be unanimously agreed on by the members of the committee) before the time appointed for the holding of the meeting.
(4) Notice of a meeting given under subclause (3) must specify the general nature of the business to be transacted at the meeting and no business other than that business is to be transacted at the meeting, except business which the committee members present at the meeting unanimously agree to treat as urgent business.
(5) Any 4 members of the committee constitute a quorum for the transaction of the business of a meeting of the committee.
(6) No business is to be transacted by the committee unless a quorum is present and if, within half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to the same place and at the same hour of the same day in the following week.
(7) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting is to be dissolved.
(8) At a meeting of the committee:
22 Use of technology at committee meetings
23 Delegation by committee to subcommittee
(1) The committee may, by instrument in writing, delegate to one or more sub-committees (consisting of the member or members of the association as the committee thinks fit) the exercise of any of the functions of the committee that are specified in the instrument, other than:
(a) this power of delegation, and
(b) a function which is a duty imposed on the committee by the Act or by any other law.
(2) A function the exercise of which has been delegated to a sub-committee under this clause may, while the delegation remains unrevoked, be exercised from time to time by the sub-committee in accordance with the terms of the delegation.
(3) A delegation under this section may be made subject to such conditions or limitations as to the exercise of any function, or as to time or circumstances, that may be specified in the instrument of delegation.
(4) Despite any delegation under this clause, the committee may continue to exercise any function delegated.
(5) Any act or thing done or suffered by a sub-committee acting in the exercise of a delegation under this clause has the same force and effect as it would have if it had been done or suffered by the committee.
(6) The committee may, by instrument in writing, revoke wholly or in part any delegation under this clause.
(7) A sub-committee may meet and adjourn as it thinks proper.
24 Voting and decisions
(1) Questions arising at a meeting of the committee or of any sub-committee appointed by the committee are to be determined by a majority of the votes of members of the committee or sub-committee present at the meeting.
(2) Each member present at a meeting of the committee or of any sub-committee appointed by the committee (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.
(3) Subject to clause 21 (5), the committee may act despite any vacancy on the committee.
(4) Any act or thing done or suffered, or purporting to have been done or suffered, by the committee or by a sub-committee appointed by the committee, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the committee or sub-committee.
Part 4 – General Meetings
25 Annual general meetings - holding of
(1) The association must hold its first annual general meeting within 18 months after its registration under the Act.
(2) The association must hold its annual general meetings:
26 Annual general meetings - calling of and business at
(1) The annual general meeting of the association is, subject to the Act and to clause 25, to be convened on the date and at the place and time that the committee thinks fit.
(2) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:
(3) An annual general meeting must be specified as that type of meeting in the notice convening it.
27 Special general meetings - calling of
(1) The committee may, whenever it thinks fit, convene a special general meeting of the association.
(2) The committee must, on the requisition in writing of at least 5% of the total number of members, convene a special general meeting of the association.
(3) A requisition of members for a special general meeting:
(4) If the committee fails to convene a special general meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.
(5) A special general meeting convened by a member or members as referred to in subclause (4) must be convened as nearly as is practicable in the same manner as general meetings are convened by the committee and any member who consequently incurs expenses is entitled to be reimbursed by the association for any expense so incurred.
(6) For the purposes of subclause (3):
(1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the general meeting, give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.
(2) lf the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under subclause (1), the intention to propose the resolution as a special resolution.
Note. A special resolution must be passed in accordance with section 57 of the Act
(3) No business other than that specified in the notice convening a general meeting is to be transacted at the meeting except, in the case of an annual general meeting, business which may be transacted under clause 26 (2).
(4) A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary who must include that business in the next notice calling a general meeting given after receipt of the notice from the member.
29 Quorum for general meetings
(1) No item of business is to be transacted at a general meeting unless a quorum of members entitled under this constitution to vote is present during the time the meeting is considering that item.
(2) Five members present in person (being members entitled under this constitution to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting.
(3) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:
(4) If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being at least 3) are to constitute a quorum.
30 Presiding member
(1) The president or, in the president’s absence, the vice president, is to preside as chairperson at each general meeting of the association.
(2) If the president and the vice president are absent or unwilling to act, the members present must elect one of their numbers to preside as chairperson at the meeting.
(1) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.
(2) lf a general meeting is adjourned for 14 days or more, the secretary must give written or oral notice of the adjourned meeting to each member of the association stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.
(3) Except as provided in subclauses (1) and (2), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.
32 Making of decisions
(1) A question arising at a general meeting of the association is to be determined by:
(2) If the question is to be determined by a show of hands, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the association, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.
(3) lf a poll is demanded at a general meeting, the poll must be taken;
33 Special resolution
A resolution of the association is a special resolution:
(1) On any question arising at a general meeting of the association a member has one vote only.
(2) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.
(3) A member is not entitled to vote at any general meeting of the association unless all money due and payable by the member to the association has been paid.
35 Postal or electronic ballots
Part 5 – Miscellaneous
(1) The committee of an association must, at least consider annually whether there is a need for the association to take out public liability insurance in accordance with section 70 of the Act.
(2) The association may effect and maintain other insurance.
37 Funds – source
(1) The funds of the association are to be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.
(2) All money received by the association must be deposited as soon as practicable and without deduction to the credit of the association’s bank account.
(3) The association must, as soon as practicable after receiving any money, issue an appropriate receipt.
38 Funds – management
(1) Subject to any resolution passed by the association in general meeting, the funds of the association are to be used solely in pursuance of the objects of the association in such manner that the committee determines.
(2) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by 2 authorised signatories.
39 Association is non-profit
Subject to the Act and the Regulation, the association must apply its funds and assets solely in pursuance of the objects of the association and must not conduct its affairs so as to provide a pecuniary gain for any of its members.
40 Common seal
(1) The common seal of the association must be kept in the custody of the public officer.
(2) The common seal must not be affixed to any instrument except by the authority of the committee and the affixing of the common seal must be attested by the signatures either of 2 members of the committee or of 1 member of the committee and of the public officer or secretary.
41 Custody of books
Except as otherwise provided by this constitution, the public officer must keep in his or her custody, or under his or her control, all records, books and other documents relating to the association.
42 Inspection of books
(1) The records, books and other documents of the association must be open to inspection, free of charge by a member of the association at any reasonable hour.
43 Service of notices
(1) For the purpose of this constitution, a notice may be served on or given to a person;
(2) For the purpose of this constitution, a notice is taken, unless the contrary is proved, to have been given or served:
44 Financial year
The financial year of the association is:
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